SmartSpace
The complexity of healthcare management often leads to operational inefficiencies, scattered data, and administrative overload.
SmartSpace addresses these challenges head-on by offering a comprehensive, user-friendly solution that consolidates various operational functions in one place.
With a focus on data security, compliance, and usability, SmartSpace is transforming the way healthcare organisations manage their operations.
Improved Financial Oversight
In-depth financial reporting and budgeting features help organisations optimise their resources.
Compliance and Security
Robust data security and compliance features protect sensitive healthcare information.
Improved Staff Satisfaction and Retention
SmartSpace reduces admin tasks, allowing staff to focus more on patient care, improving their job satisfaction and work-life balance.
Enhanced Operational Efficiency
Streamlined processes reduce the administrative burden on staff, allowing more time to focus on patient care.​​
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Improved Workforce Productivity
Automated rota management and HR functions allow staff to manage their time more effectively.
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Cost Savings
SmartSpace helps reduce operational costs by automating administrative tasks and optimising resource allocation.
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Operational technology plays a vital role in enhancing patient care, improving efficiency, facilitating interoperability, supporting remote services, and ensuring compliance within the healthcare sector.
Data Collation
Effortlessly gather, organise, and manage data from multiple sources. SmartSpace ensures that accurate and up-to-date information is always available, enhancing decision-making and reporting processes.
Rota Managment
Simplify the creation, management, and monitoring of staff rotas. The system helps optimise scheduling, minimise conflicts, and ensure comprehensive coverage, addressing one of the most challenging aspects of workforce management.
HR Functions
Streamline human resources tasks with integrated features for employee management, including recruitment, on boarding, and performance tracking. SmartSpace supports HR teams in maintaining precise records and ensuring compliance with regulatory standards.
Finance Systems
Improve financial management through tools for budgeting, generating invoices based on rota activity and financial reporting. The system facilitates accurate financial planning and oversight, reducing administrative overhead and enhancing financial efficiency
Dashboard
The SmartSpace Dashboard is designed to streamline processes and enhance reporting capabilities with three primary objectives:
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Monitoring of KPI’s for New & Existing Services:
Facilitates the quick implementation of monitoring KPI’s of new and existing services, aiding organisational expansion and adaptation.
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Management Information:
Assists in monitoring and managing daily operations by providing key insights into organisational activities.
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Reporting:
Offers robust reporting features that support informed decision-making through detailed data analysis.
Rota
Successful PCN’s are using the talented teams they have across the whole network:
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Create, assign, authorise and copy shifts
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Avoid conflicts
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Create open / available shifts that staff can claim
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Work around holidays and mandated breaks
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Support multiple locations
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Web & Mobile App
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GP & Agency Invoicing
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Human Resources
Simplify human resources tasks such as recruitment, onboarding, and performance tracking. SmartSpace helps HR teams maintain compliance with CQC and regulatory standards while managing workforce information with ease.
Employee Records: Track employee details, compliance documentation, and contract terms.
Leave Management: Automate leave requests and approvals based on staff entitlements.
Finance
Improve financial oversight with integrated tools for budgeting, invoicing, and financial reporting. The system simplifies invoice generation based on rota activity, helping organisations maintain financial efficiency.
Invoice Processing: Automatically generate invoices for completed shifts.
Cost Management: Track and manage resource expenditure across the organisation.
PCN Claims Management
Manage Primary Care Network (PCN) budgets and claims with detailed breakdowns for each GP practice. SmartSpace streamlines the claims process, ensuring accuracy and transparency in financial reporting.
Claims Portal: GP practices can submit claims and supporting documents directly through the portal.
Budget Tracking: Monitor budget allocations and claims across practices.
Agency Management
Work more seamlessly with your agency partners.
SmartSpace provides a portal for any associated agency to access the ROTA as well as agency specific data.
Agencies can only see information appropriate to themselves.
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Agency Rota Management
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Shift request and authorisation
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Rate cards for different agencies
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Check in and check out (on site QR codes)
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Reporting
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Document Portal
SmartSpace supports the administration and management of documentation for employees and third parties that want to work within the organisation.
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Legal certificates and medical forms (CQC)
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Documents can be defined as mandatory
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Access to services and the ROTA can be restricted based on current document status
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Documents can be time sensitive
Reporting
Users can create numeric or graphical reports that highlight the ongoing status of your services.
Reports can be set to run at specific intervals (daily, weekly, etc.).
Reports can be sent via email to specific users at pre-determined times (i.e. every Friday evening).
Reports can be tailored to meet the specific requirements of the contracting service provider (i.e. NHS Hospital).​​
